The All Suppliers icon navigates the approver to the search feature and to the list of suppliers that have been invited by all GE Healthcare inviters with SSO ID credentials. This section also displays the supplier status and the ability to conduct specific approver functions.

All Suppliers Search

The All Suppliers search feature is a useful tool to find suppliers by various registration credentials.

To find a specific supplier select the method of search:

  • Simple Search - use supplier credentials and SOAR parameters

  • Dynamic Search - use supplier credentials, SOAR parameters and search limits

  • Bulk Search - use supplier credentials, limit value and custom search upload value

  • Saved Search - list of saved search results

Simple Search Instructions

  1. Enter credentials for one or more of the following Simple Search criteria:
    - VR ID
    - Vendor Number
    - Company Name
    - Status
    - Country
    - Profile Type
    - Site ID
    - Vendor Contact
    - TIN
    - SSN
    - Purchasing Organization
    - Company Code

  2. Click the Search button.

  3. Click the Clear Search button to begin a new Simple Search.

  4. Click Save Search to add the current search criteria to a saved list.

  5. View the search results in the All Suppliers List.

Dynamic Search Instructions

  1. Select a supplier credential value in the dropdown, select a limit value and enter a value in the field.

  2. Click the + symbol to add another supplier credential, limit and field value or the x symbol to remove.

  3. Click the Search button to view results in the All Suppliers List or save by entering a name for the search in the Name Your Search field and click Save Search to view later.

Bulk Search Instructions

  1. Select a supplier credential value in the dropdown.

  2. Select Contains in the next dropdown.

  3. Click the Select files button to find a local text file.

  4. Click the Upload & Search button.

It is recommended to use a text file (.txt) to upload a bulk search, such as Microsoft Notepad to enter search values.

Saved Search Instructions

A list of searches saved from the Simple Search and Dynamic Search are listed in the following format:

  1. Click the Search button to view the saved search.

  2. Click the Delete button to remove the saved search from the list.

  3. Click the Vertical Ellipsis to sort the list by ascending or descending order.

All Suppliers List

The All Suppliers list displays all of the suppliers invited by GE Healthcare inviters.

The supplier approver can perform functions such as:

  • Export to Excel

  • Edit Supplier

  • View Registration

  • View Event Log

Each All Suppliers list button opens to a new window, except Export to Excel, which will immediately download the list of suppliers from all GE Healthcare inviters.

Export to Excel Instructions

  1. Review the columns and quantity to export.

  2. Click the Export to Excel button.

  3. Open and view the downloaded excel file on the local drive.

The Microsoft Excel file automatically downloads to the default location (either the downloads or documents folder) or a location set by the user.

Columns can be added or removed from the records list by clicking the Vertical Ellipsis in any column, selecting Columns in the dropdown, and then selecting or unselecting the column name.

The export quantity is set in the User Preferences section and Rows to Display. For example, if the quantity is set to display 50 rows in the search display, the excel file will export the first 50 rows. To export the second 50 rows, advance the search to page 2.

Edit Supplier Instructions

  1. Highlight the row of the supplier to change.

  2. Click the Edit Supplier button.

  3. Click the Edit Supplier button in the new window.

  4. Update the supplier registration information in the new window.

  5. Click the Next>> button to edit the next section, << Previous to edit a previous section or Save Draft to save edits in the current section.

It is not advisable to edit supplier registrations assigned to another approver’s SSO ID.

The approver has access to limited supplier registration values to edit.

View Registration Instructions

  1. Highlight the row of the supplier to View Registration.

  2. Click the View Registration button.

  3. Scroll through the supplier registration in the new window.

The supplier registration cannot be changed in view mode.

Click the Supplier in the Company Name column in the All Suppliers list to make registration changes.

View Registration is used to view the complete supplier record.

View Event Log Instructions

  1. Highlight the row of the supplier to View Event log.

  2. Click the View Event log button.

  3. Scroll through the columns of available event data.

Event log data can be exported to Excel by clicking the Export to Excel button. Click the Search button to view or export data by date range.